Jacksonville Beach Citizen Police Academy
Article I. Organization
1.01 Amended 02/09 The official name of the
non-profit incorporated organization is the “Jacksonville Beach
Citizen Police Academy Alumni Association.” Hereafter sometimes
referred to as the “Association.”
Article II Purpose
2.01 Amended 02/09
The purpose of the Association is
to bring together the graduates of the Jacksonville Beach
Citizen Police Academy , to enhance relations between the
community and the Jacksonville Beach Police Department through
continuing education, and to provide other assistance to the
police department wherever possible.
2.02 The Association is a non-intervention Association.
Members who are not commissioned officers of any law enforcement
agency shall not represent themselves as such. The policy of the
Association regarding any law enforcement activities is to
observe and report any offenses to the appropriate law
enforcement agency with jurisdiction over the offense. Any
action taken by a member shall not be construed as an official
act of the Association or any law enforcement agency. Each
member, by completion of their membership application, agrees to
indemnify, release and hold harmless the city of Jacksonville
Beach, its elected or appointed officials, the Jacksonville
Beach Police Department and its officers, and the Association,
its Executive Board, officers and members for any results of any
action taken on their own initiative.
2.03 The Association will not actively promote or
campaign as a group, or as individuals representing the
Association for or against any issue, candidate or other matter
that has been formally brought to the public for vote by any
city, county, state, or federal political subdivision. This
provision does not restrict any member from exercising their
individual right to promote or campaign for or against issues or
candidates of their choice, with the understanding that such
activity will not be engaged in a manner which, in any way,
implies or appears to reflect this Associations support, or lack
thereof, for any such issue or candidate.
Article III Membership
3.01 Amended 02/09 Membership Classifications.
A. Regular (or active) membership shall be available to any
person who is a graduate of the Jacksonville Beach Citizen
Police Academy . Regular members can attend all meetings,
presentations and events; will have full voting privileges; are
eligible to hold office; and will receive a newsletter
B. Associate Membership shall be available to any person who is
a graduate of another agency’s Citizen Police Academy program.
Associate members can attend all meetings, presentations, and
events. Payment of dues provides full voting privileges and
newsletter subscription. Associate members shall not be eligible
to hold office.
C. Inactive Membership shall be open to any person who is a
graduate of the Jacksonville Beach Citizen Police Academy .
Inactive members can attend meetings, presentations and events.
Inactive members pay no dues; have no voting privileges; and
will not receive a newsletter subscription.
3.02 No member shall be denied membership in the
Association because of race, religion, sex, ethnic background,
age or disability. Minimum age for membership is 18 years.
3.03 A member in good standing shall be any person who
pays dues. Annual dues shall be $20.00 per person and $30.00 per
couple. Dues are payable by the first fiscal day of each year.
3.03 Amended 10/01: A member in good standing
shall be any person who pays dues. Dues of $20.00 per person and
$30.00 per couple are payable by the first fiscal day of each
year. Dues for the first year of membership shall be prorated
per quarter as follows: $5.00 per person per calendar year
quarter and $7.00 per couple per calendar year quarter.
3.04 Any member may be removed for just cause, as
determined by the Executive Board.
Article IV Membership Disqualification
4.01 Amended 02/09
A member of the Jacksonville
Beach Citizen Police Academy Alumni Association may be
disqualified from the organization for the following reasons:
A. Willful violations of any policy or procedures of the
Jacksonville Beach Police Department or the lawful directives of
any active police officer.
B. Any deliberate act that is unethical or brings discredit to
the Jacksonville Beach Citizen Police Academy Alumni
Association, Jacksonville Beach Citizen Police Academy or the
Jacksonville Beach Police Department.
C. At the request of the Chief of Police or the Citizen Police
Academy Coordinator for overt acts which conflict with the goals
and objectives Jacksonville Beach Citizen Police Academy Alumni
Association, the Jacksonville Beach Citizen Police Academy or
the Jacksonville Beach Police Department.
4.02 Disqualification requests must be made in writing to
the President. This letter shall list the reason(s) for the
4.03 The Executive Board may, by a majority vote,
recommend to the membership the termination of any member for
cause. Said member shall have been given at least ten (10) days
prior notice in writing and be allowed to attend the Executive
Board meeting to show cause why the member should not be
terminated. By a majority vote, the membership may dismiss the
member. The Executive Board has the sole discretion to determine
what constitutes “cause”.
4.04 When any regular or associate member is in default
of payment of dues for a period of three (3) months from the
beginning of the fiscal year, he/she will be reassigned to
status of Inactive Membership.
Officers: Election of Officers and Directors
5.01 The officers of the organization shall be President,
Vice-President, Secretary, Treasurer, and four elected
Directors. The officers shall be elected by and from the members
in good standing at a regular meeting announced at least sixty
(60) days in advance and representing a quorum. Said officers
shall serve no more than two (2) consecutive terms in the same
position. A vacancy in any office may be filled by the Executive
Board for the un-expired portion of the term.
5.02 At the regular scheduled meeting of the Executive
Board at least sixty (60) prior to the election meeting of the
membership, the Board shall appoint a committee of three (3)
members. The Nominating Committee shall be charged with the duty
of preparing a slate of candidates for the Executive Board to
run for election at the next meeting of the membership.
5.02.1 The Nominating Committee shall make nominations
from the general membership of not less than the number of those
required to fill the vacancies on the Board caused by the
expiration of terms.
5.02.2 The names of all duly nominated candidates for
office shall be printed on a ballot, in alphabetical order of
surnames, but with adequate space on the ballot for write-in
candidates. Such ballots shall be passed out at the next meeting
of the membership. Each member present shall receive one copy of
the ballot. Any ballot that cast more than the required number
of votes for candidates shall be invalid. The Nominating
Committee shall supervise the collection of ballots and counting
of the vote. The member-candidate receiving the most number of
votes shall be verified by the Nominating Committee. In case of
a tie, a run-off election vote will take place under the
supervision of the Nominating Committee.
Officers: Duties and Terms
6.01 The officers of the organization shall be President,
Vice President, Secretary, Treasurer and four (4) elected
6.02 The President shall be the chief executive of this
Association and shall in general supervise all the business and
affairs of the Association. The President shall preside at all
meetings, both general membership and Executive Board meetings.
The President shall have power to convene special meetings of
the membership and Executive Board. In general, the President
shall perform all duties incident to the office and such other
duties as may be prescribed by the Executive Board. The
President is a non-voting member of the Executive Board and
shall vote only to break a tie vote in any such measure before
the Board, except as stated in Article IV, Section 4.02.
6.03 The Vice President shall serve in the President’s
stead when necessary, and when so acting shall have all the
power of and be subject to all restrictions upon the President.
The Vice President shall monitor the activities of all
committees and be able to report on any committee if the
committee chair is not available. The Vice President shall
perform all duties incident to the office and other duties as
assigned by the President or Executive Board
6.04 The Secretary shall be responsible for keeping and
reporting the minutes of all meetings. It shall be the duty of
the Secretary to file any certificates or reports required by
law, submit to the membership as appropriate any communication
addressed to the office of the Secretary, and to give and serve
all notices to the membership. The Secretary shall attend to all
correspondence of the Association and exercise all duties
incident to the office or as assigned by the President and
6.05 The Treasurer shall have charge and custody for all
funds and securities of the Association. It shall be the duty of
the Treasurer to render at all general meetings and other times
as requested by the President, a written account of the finances
of the association. In addition, the Treasurer will maintain a
record of the members in good standing. The Treasurer will, in
general, be responsible for all financial business of the
Association and perform all duties to the office and such other
duties as assigned by the President or Executive Board.
Article VII The
7.01 The Management of the Association shall be vested in
the Executive Board consisting of the elected officers as
provided for in Article V. A ninth board position will be filled
by the Immediate Past President.
7.02 The Executive Board shall direct the general
management of affairs and membership of the
7.03 Amended 10/11 Members of the Executive Board
and Directors shall be elected for terms of two (2) years.
7.04 A quorum for the purpose of the Executive Board
shall consist of at least five (5) Board members.
7.05 The Executive Board shall have the power to
recommend policies to the general membership, to designate and
appoint all committees, establish an advisory board, fill
vacancies of any elected officers until a successor is elected
and installed, and to recommend termination of members if
7.06 The Executive Board shall have the power to expend
organization funds up to $100.00 for the purpose of carrying out
the objectives and purposes thereof.
Disqualification of Executive Board Member
8.01 All provisions of Article IV Membership
Disqualification pertain to executive Board Members.
8.02 Any Executive Board Member who misses two (2)
consecutive monthly general membership meetings in one (1) year
without a reason which is acceptable to the Board shall be
immediately removed from his/her position.
8.03 In the event the President of the Executive Board is
ruled ineligible or unable to serve and is removed, the Vice
President will immediately become President and a new Vice
President will be appointed by the Executive Board.
8.04 In the event the Vice President is removed from
office or unable to serve a new Vice President will be appointed
by the Executive Board.
8.05 In the event that the Secretary, Treasurer, or any
Director becomes ineligible or unable to serve, the Executive
Board will appoint a replacement from the general membership to
serve out the remainder of that Board Member’s term. The
appointed member will be eligible for election as provided for
in Article 5.01 if he/she has not served two (2) consecutive
elected terms just prior to appointment.
General Membership Meetings
9.01 General meetings will be held once per month. The
dates, time and place will be determined by the Executive Board
and published to the general membership.
9.02 A majority of good standing members in attendance
shall constitute a quorum and shall be necessary to conduct the
business of the Association.
9.03 Each regular and associate member present and in
good standing shall have one (1) vote in matters before the
membership. Each officer shall have one (1) vote. There shall be
no proxy vote.
9.04 The organization shall be governed by common accord.
Any disputes shall be handled in accordance with the latest
edition of Robert’s Rules of Order.
Article X Fiscal
10.01 The fiscal year of the organization shall be from
January 1 through December 31, inclusive of one (1) year.
11.01 Amended 02/09 The Jacksonville Beach Citizen
Police Academy Program Coordinator shall act as a liaison
between the Citizen Police Academy Alumni Association and the
Jacksonville Beach Police Department. The Liaison shall report
activities and progress to interested parties with both
organizations, and provide assistance (suggested speakers and
contacts, etc…) to Citizen Police Academy Association. The
Liaison is invited to attend all general meetings and serve on
any committee, but is not eligible for regular membership.
12.01 The President may designate the establishment of
one or more committees.
13.01 The fiscal year is to begin January 1 of each year.
The financial records are to be audited each year within 60 days
after the end of the fiscal year by an Audit Committee appointed
by the President.
13.02 Amended 02/09 All funds secured by the Jacksonville
Beach Citizen Police Academy Alumni Association, whether by
dues, donations, fund raisers or any other sources shall be used
exclusively to assist the Jacksonville Beach Police Department
and the operations and functions of the Jacksonville Beach
Citizen Police Academy Alumni Association.
13.03 Any funds remaining at the end of the fiscal year
shall be carried over into the next fiscal year.
14.01 These bylaws may be altered, amended or repealed
and new by-laws may be adopted by a majority of the regular
members in good standing present at a regular meeting. At least
30 days notice in writing shall be given to all regular members
in good standing of an intention to modify or repeal these
15.01 In the event this Association is dissolved without
prior limitation or disposition of funds, the remaining funds
after payment of all indebtedness shall be given to the
Jacksonville Beach Police Department.
Original Adoption Date: April 20, 2000
Article 3.03 Amended October 2001
Articles 1.01, 2.01, 3.01, 4.01, 11.01, 13.02 Amended